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Privacy Policy

Effective Date: January 1, 2026

Barangay Sta. Lucia is committed to protecting your privacy and ensuring that your personal data is handled in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173). This Privacy Policy explains how we collect, use, store, and protect your information when you use the Barangay Sta. Lucia Management System.

1. Information We Collect

When you register and use our system, we collect personal information that you voluntarily provide to us, including but not limited to:

• Identity Data: Full name, age, and any uploaded identification.
• Contact Data: Complete residential address, phone number, and email address.
• Account Data: Username, password (stored encrypted via SHA-256), and system interaction history (e.g., equipment borrowed, courts booked, concerns reported).

2. Use of Your Information

We process your personal information strictly for legitimate barangay operations and to provide you with the services offered through our system. Specifically, we use your data to:

• Verify your identity and confirm residency within Barangay Sta. Lucia.
• Process your requests for equipment borrowing, court reservations, and other barangay services.
• Manage and respond to official, community-related concerns or complaints you submit.
• Maintain an official registry of residents as required by local government mandates.

3. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. Your data may only be disclosed under the following circumstances:

• To Authorized Personnel: Only authorized Barangay Officials and system administrators who require the information to perform their duties have access to your data.
• Legal Obligations: We may disclose information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
• Emergency Situations: To protect the vital interests, safety, or security of our residents or the public.

4. Data Storage and Security

In compliance with ISO/IEC 27001 standards, we implement appropriate technical, organizational, and physical security measures to protect your personal data:

• Passwords are cryptographically hashed (SHA-256) and never stored in plain text.
• Sensitive local data is encrypted using AES-GCM standards.
• Admin communications use Multi-Factor Authentication (MFA) and explicit activity auditing.
• All web communications are enforced over secure HTTPS/TLS forms.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by corresponding Philippine laws and regulations governing local government records. When no longer needed, your data will be securely disposed of or anonymized.

6. Your Rights as a Data Subject

Under the Data Privacy Act of 2012, you have the following rights:

• The right to be informed that your personal data is being collected and processed.
• The right to access your personal data held by us.
• The right to object to the processing of your personal data.
• The right to suspend, withdraw, or order the blocking, removal, or destruction of your personal data.
• The right to rectify or correct any inaccuracy or error in the personal data we hold about you.

7. Contact Us

For inquiries, concerns, or requests relating to your personal data and this Privacy Policy, please contact our designated Data Protection Officer (DPO) at the Barangay Sta. Lucia Hall or email us at barangaysta.luciadist5qc@gmail.com.